Every move, be it physical or contractual, demands careful analysis. For this reason several procedures are required, ranging from market research and space planning, to preparation of negotiation strategies, financial analyses and support to the client's legal counsel.
The first stage involves collecting information about the client related to the type of occupation, location and occupational costs.
Ocupantes has vast experience through Ocupantes Project and Construction Management in designing and constructing both office and industrial and logistics spaces throughout Brasil. This experience empowers Ocupantes to prepare more precise space plans so that the search for adequate options is more successful. The knowledge that Ocupantes holds about the occupation philosophy of so many companies in diverse segments contributes significantly in assisting its clients in defining exactly what they require in a potential relocation.
Only real estate consultants (Tenant Reps) that work in the market on a day-to-day basis will have access to all relevant information. This is fundamental in the preparation of important reports that support decision-making.
Cash-flows are prepared including an estimate of future costs during the lease term, as well as a comparison between all aspects that a client may find relevant in choosing a new location, such as public transport, proximity to clients and suppliers, among others.
Once the best alternatives are chosen, a plan is drafted with the client on how the negotiations will proceed. At this point it may be defined, for example, that confidentiality of the clients name may make a difference to the final price.
Ocupantes, with its team of consultants, conducts the negotiations in a transparent manner, supported by market data previously collected. Ocupantes defends the interests of the client without ever leaving aside the now characteristically serious and ethical approach. In this way respect to both parties is assured.
All negotiated items are outlined in a letter of intent signed by all parties. This reduces the risk of either party denying or losing, between commercial agreement and contract signing, the commercial conditions that have already been agreed, especially multinationals that require formal approvals by the head office.
Considering the extensive experience that the Ocupantes team has regarding Brazilian real estate law, it is natural to offer our clients´legal counsel all the support they may need for approval of the final lease.
At the end of every new transaction, Ocupantes will also take part in the preparation of an inspection of the property, to ensure that the client that all contractual agreements relating to the conditions of delivery of the property shall be verified and faults identified.